Practicing simple terms and being clear in your communication will help in making your interactions smoother and more successful over time. Scheduling appointments and making reservations in English do not need to be daunting tasks.

Most of the examples in this blog focus on how to make an appointment on the phone. To start, a simple hi or hello works, or you can start with a time of day greeting like good morning or good afternoon. As in: Good morning, may I speak with Julie Cavanaugh please? You can also include your name in the greeting.

When asking for an appointment, your tone should be polite, direct, and respectful of the other person’s schedule. Whether you’re writing an email, sending a message, or making a phone call, knowing how to ask for an appointment politely can make a significant difference. This guide covers how to ask for an appointment:

Polite Ways to Request an Appointment “Could I schedule an appointment with you?” “I’d like to book a time to meet, please.” “Can we arrange a meeting for next week?” More example: “Is it possible to set up an appointment on Tuesday?” Confirming the Appointment Once the appointment is set, it’s important to confirm the details: